Productive ToolboxTime Card Calculator
Add up a week of clock-in and clock-out times with breaks, and get total hours, overtime and gross pay.
This week
A clock-out earlier than the clock-in counts as an overnight shift. Breaks are unpaid time taken off the shift.
Total hours
0.00
0:00 hours:minutes
Pay and overtime
US federal law (FLSA) sets overtime after 40 hours a week at 1.5×. Some states and countries also use a daily limit, such as 8 hours in California; check your local rules or contract. Use 0 to turn a limit off.
Next step
Related tools
Add Up Hours Worked in a Week
Fill in a time card before it goes to payroll, check that your paycheck counted every hour, or work out what a week of shifts will pay. Enter the clock-in and clock-out time for each day and the unpaid break, and the calculator adds up the week in decimal hours, the format payroll uses, and in hours and minutes.
Overtime is split out automatically: by default every hour over 40 in the week, as under the US Fair Labor Standards Act. You can add a daily limit, change the weekly one or the overtime rate to match your state, country or contract. Hours over a daily limit are never counted again toward the weekly one.
Worked Example
Monday to Friday, 8:00 AM to 5:30 PM with a 30-minute unpaid lunch: each day is 9 hours 30 minutes minus 30 minutes = 9.00 hours, so the week is 45.00 hours. With overtime after 40 hours, that is 40 regular hours and 5 overtime hours. At $20 an hour: 40 × $20 = $800 regular, 5 × $20 × 1.5 = $150 overtime, $950 gross pay.
Minutes to Decimal Hours
| Minutes | Decimal hours |
|---|---|
| 5 min | 0.08 |
| 6 min | 0.10 |
| 10 min | 0.17 |
| 12 min | 0.20 |
| 15 min | 0.25 |
| 20 min | 0.33 |
| 30 min | 0.50 |
| 40 min | 0.67 |
| 45 min | 0.75 |
| 50 min | 0.83 |
How to Use the Time Card Calculator
- 1Enter each day's times: Type the clock-in and clock-out time for every day you worked. A clock-out earlier than the clock-in is counted as an overnight shift.
- 2Add unpaid breaks: Enter the unpaid break for each day in minutes, for example 30 for a lunch break. Use Copy first day to weekdays when every weekday is the same.
- 3Set the overtime rules: Overtime starts after 40 hours a week by default. Change the weekly limit, add a daily limit such as 8 hours, or pick another overtime rate.
- 4Add your hourly rate: Optionally enter your hourly rate and currency to see regular pay, overtime pay and gross pay.
- 5Copy or download: Copy the summary for your manager or download the week as a CSV file for a spreadsheet.
Frequently Asked Questions
How do I calculate hours worked on a time card?
For each day, subtract the clock-in time from the clock-out time, then subtract unpaid breaks. 8:00 AM to 5:30 PM with a 30-minute lunch is 9 hours 30 minutes minus 30 minutes, or 9 hours. Add the days together for the weekly total.
How do I convert minutes to decimal hours for payroll?
Divide the minutes by 60. 15 minutes is 0.25 hours, 30 minutes is 0.5, 45 minutes is 0.75 and 20 minutes is 0.33. Payroll multiplies decimal hours by the hourly rate, so 8 hours 15 minutes is 8.25 hours, and 8.25 × $20 = $165.
When does overtime start?
Under the US Fair Labor Standards Act, non-exempt employees earn at least 1.5 times their regular rate for hours over 40 in a workweek. Some states add daily rules; California, for example, pays overtime after 8 hours in a day. Other countries set their own limits, so adjust the weekly and daily limits to match your rules or contract.
How are overnight shifts calculated?
If the clock-out time is earlier than the clock-in time, the shift is treated as running past midnight. 10:00 PM to 6:00 AM is 8 hours.
What does rounding punches mean?
Many employers round clock times to the nearest 5, 6 or 15 minutes. With 15-minute rounding, 7:53 becomes 8:00 and 7:52 becomes 7:45. Choose the rounding your employer uses, or no rounding to use the exact times.
Is the pay shown my take-home pay?
No. It is gross pay before tax and other deductions. Use the paycheck calculator to estimate take-home pay.
Is my time card saved?
Your current week is kept in this browser on this device so it is still there when you come back. We do not collect or store your inputs.
Related Tools
Paycheck Calculator
Take-home pay after federal, state and FICA tax, or UK tax and NI.
Salary Calculator
Convert annual salary to hourly, monthly, weekly.
Time Duration Calculator
Find hours and minutes between two times.
Working Days Calculator
Calculate business days between two dates with flexible weekend configurations (1 or 2 days) and optional public holidays.
Time Zone Converter
Convert time between world cities instantly. See multiple time zones side by side.
Stopwatch & Timer
High-precision stopwatch and countdown timer with lap tracking and multi-timer support.
Pomodoro Timer
25/5 minute focus timer with notifications.
Countdown Timer
Live countdown to any date, holiday or event, with a share link.
Decision Wheel Spinner
Add custom options and spin the wheel to randomly pick one. Perfect for decisions or team picks.
Voice-to-Text Notepad
Speak and see your words as text, with voice punctuation and Word or TXT download.
Credit Card Payoff Calculator
Months and interest to pay off a credit card.
Discount Calculator
Calculate price after discount.